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Executive Assistant to Chairman and CEO

Company Overview

Founded in 1969, MBAF is ranked nationally as a Top 40 accounting and advisory firm and has been named one of the Best of the Best firms in the country by INSIDE Public Accounting for many years running. At MBAF, we are committed to creating an engaging and supportive workplace for our employees. That’s why MBAF has been named a 2017 South Florida Business Journal Best Places to Work finalist and a 2017 Accounting Today Best Accounting Firm to Work For.

More than 600 highly qualified employees serve domestic and international clients across a broad range of industries and practices from our offices across the country. We offer a complete portfolio of services including assurance, tax and accounting, advisory, private client wealth, and technology consulting. We are known for our expertise, reputation, hands-on service to our clients, and commitment to our community.

Position Summary

The Executive Assistant will work directly with CEO & Chairman and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Responsibilities

  • Manage the CEO’s schedule including business matters, meetings with potential clients, existing clients, and members of the community at high levels
  • Coordinate executive communications, including taking calls, responding to e-mails and interfacing with clients
  • Maintaining Partners’ files with information pertaining to annual reviews
  • Reconcile credit card statements
  • Assist CEO with community involvement events
  • Maintain relationship with Public Relations liaison to prep CEO for speeches and panel discussions
  • Arrange corporate events to take place outside of the work place, such as sport events, fund-raising events, and galas
  • Assist in fundraising for several community organizations
  • Maintaining list for holiday gifts to existing and new clients
  • Responsible for business and personal correspondence
  • Responsible for coordinating daily travel schedule

Qualifications and Requirements

  • Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
  • Ability to observe strict confidentiality of firm and personnel information
  • Required to independently assess what information must be kept confidential
  • Exceptional oral and verbal communication skills required
  • Ability to communicate effectively and tactfully with individuals at all levels within the Firm
  • Ability to work outside of working hours as needed
  • Excellent organizational skills required; ability to prioritize and work independently as required
  • Ability to work under pressure and meet deadlines
  • Attention to detail required
  • Demonstrated competency in MS Word, Excel & PowerPoint
  • Able to work independently and take initiative to proactively complete assignments
  • Ability to work with all levels for personnel and in a team environment required

Benefits

The perks of being an MBAF employee go far beyond the basics of a typical accounting firm. MBAF’s staff can enjoy flexible work schedules, internal clubs like The Women of MBAF, participating in company sports like yoga or flag football, volunteering for non-profit initiatives, and attending training programs through MBAF University. Our traditional benefits include healthcare coverage, life insurance, long-term disability insurance, 401K plan, paid transportation and parking (depending on the office), vacation time of about 3 weeks not including holidays.

“At MBAF, we strive to create a supportive and enjoyable work environment for our employees because we understand that they are our greatest strength,” said Tony Argiz, CEO and Chairman of MBAF.

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