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Accounting Administrative Assistant

Company Overview

Founded in 1969, MBAF is ranked nationally as a Top 40 accounting and advisory firm and has been named one of the Best of the Best firms in the country by INSIDE Public Accounting for many years running. And in 2017 and 2018, MBAF ranked as a Best Place to Work and #8 Largest Hispanic-Owned Business by the South Florida Business Journal and an Accounting Today Best Accounting Firm to Work. Because we are committed to creating an engaging and supportive workplace for our employees, we are especially honored to hold these titles.

More than 600 highly qualified employees serve domestic and international clients across a broad range of industries and practices from our offices across the country. We offer a complete portfolio of services including assurance, tax and accounting, advisory, private client wealth, and technology consulting. We are known for our expertise, reputation, hands-on service to our clients, and commitment to our community.

Position Summary

The Tax and Accounting/Audit Administrative Assistant provides proactive, friendly, professional and timely support to Principals, Directors, and the Tax and Audit Department. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. The individual will report directly to senior Principals in the firm.

Responsibilities

  • Responds to Principal inquiries and demands on a timely basis.
  • Provides team members support in responding to internal and external needs/requests.
  • Communicates directly with Clients on confidential matters.
  • Supports Tax and Audit Department Team.
  • Circulates and follows up on internal and external matters; such as tax organizers and Audit Risk Management Packages.
  • Works extra hours when needed to assist Principals particularly during tax season.
  • Assists other Administrative staff as needed.
  • Identifies ways to provide additional and better service to Principals and Clients.
  • Creates and maintains client information in various firm databases and software applications critical to job performance.
  • Learns and understands services and products offered by the firm.
  • Covers the Reception Desk as needed.
  • Organizes client and internal meetings including meeting and greeting clients when they arrive.
  • Schedules meetings and conference calls using Microsoft Outlook and Skype.
  • Distributes and tracks expense reports on behalf of the NYC and Valhalla Offices for approval.
  • Proactive monitoring of outstanding tasks for Principals including producing reports utilizing internal systems.

Qualifications and Requirements

  • Minimum of 5+ years of experience as an Administrative Assistant supporting senior management
  • Superb writing skills
  • Exceptional verbal communication skills
  • Strong judgment, problem-solving, and decision-making abilities
  • Ability to work independently and manage multiple assignments in a fast-paced environment
  • Attention to detail
  • Demonstrates competency in MS Word, Excel, Outlook and PowerPoint
  • Ability to work with all levels of personnel in a team environment
  • Previous experience working in a professional services firm is preferred

Benefits

The perks of being an MBAF employee go far beyond the basics of a typical accounting firm. MBAF’s staff can enjoy flexible work schedules, internal clubs like The Women of MBAF, participating in company sports like yoga or flag football, volunteering for non-profit initiatives, and attending training programs through MBAF University. Our traditional benefits include healthcare coverage, life insurance, long-term disability insurance, 401K plan, paid transportation and parking (depending on the office), vacation time of about 3 weeks not including holidays.

“At MBAF, we strive to create a supportive and enjoyable work environment for our employees because we understand that they are our greatest strength,” said Tony Argiz, CEO and Chairman of MBAF.

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